I found an awesome quoting system recently: Quotient, a new addition to Xero’s beautiful suite of Add-on Solution Partners. Quotient is an online quoting system that allows businesses to create customised quotations in minutes. Images can be inserted in the body of the quote for more visual impact, documents can be uploaded and url links can be inserted to showcase a specific feature.
The web application has a nice look and feel once inside and on the dashboard, with a few clicks in Settings, creation and confirmation of default accounts are completed, templates stored and team members can be invited in and most importantly link to your Xero organisation.
Once the quotation is created and sent to the client via email, they can either accept the quote or engage with further discussions and comments within the quotation. Once accepted, with a single click the quotation is then automatically integrated into Xero as a Draft Invoice. But wait there is more … Quotient has thought of sharing more love ! The quote attaches itself to the invoice. So for future reference all one needs to do is search for the client and not only is the invoice found in Xero but also the quote.
Quotient at work
I’ve been using Quotient for my Gold Coast Xero consultancy for a few weeks now and am delighted with the quick and easy way to create quotes, simple and easy to use, I was able to install it and begin in just a few minutes. I’ve already set up a number of macros and templates, which I’ll use for regular type quotes. More complex quotes, which are generally more time-consuming, were also successfully created in minutes.
Quotient truly is an all-in-one system. I love the feature where documents and templates can be inserted. This allowed me to attach a confidentiality disclaimer, terms of engagement and an application form for setting up specifics the client wants me to assist them with.
When I log into my Quotient Dashboard I am able to do a quick quote or use a previously created one. There’s a neat little pull-down feature for more detailed information, where quantities and pricing can be added. These are part of the quote template, which can be set as required, recommended or an optional extra.
When the quote is complete and sent out to the recipient – my dashboard has analytics showing the quotes that have been sent – it records whether or not it has been opened. Once the potential client opens and accepts the quote, this in turn gets sent to Xero as a draft invoice. It really doesn’t get any easier.
As part of my software consulting services, it is beneficial for me to understand and work with a number of web-based applications, such as Quotient, who partner with Xero. Once I have learned how to use these applications, I can in turn offer this as an Add-on service to my potential clients.
Sharing makes for good business practice
Last night I tweeted to Quotient how cool I thought their system was. This morning I received an email from a client asking me about some of its features and if I could set them up on Quotient. This proves just how effective one can be at creating and engaging potential business. Not only was I able to implement a tool that allows me to create invoices within minutes, by sharing my excitement about Quotient I also attracted new clients.
An essential tool for the modern bookkeeper
Quotient is the type of Add-on Solution that I refer to as “best of the breed”. Rather than small businesses having to make do with an antiquated, one-size-fits-all application, Quotient allows businesses to customise the product to best suit their needs. Affordable and easy to implement, Quotient helps “The Modern Bookkeeper” streamline their quoting processes and save time.
Businesses ranging from a large accounting firm to a small furniture business have already expressed their interest in using Quotient after testing it.
100 % browser-based and hosted in the cloud, Quotient’s online quotes detail everything from company details, line items, options, pricing, notes, terms and conditions, dates sent/valid through to a question and answer system and comments function. It also allows businesses to customise their quotes with their company logo and details, as well as attach images and files.